Performance Enhancement 360 (PE360)



SAMPLE INVITATION TO PARTICIPATE AND REMINDER EMAILS

The online survey process gathers feedback from various response groups. In order to secure participation from various response groups and manage any issues regarding confidentiality, invitation emails are sent out at before the process begins. These emails cover specific issues like what response group a participant belongs to, how to address any concerns regarding assurance of anonymity, how to access the online survey, how the final report gets generated, who to contact if a participant has concerns or questions etc.. Samples of the invitation and reminder emails that are used at various points within the process are as follows:


Example Emails for 360 Principal Appraisal Process

 

Invitation Email

Dear [Group Designation],

Catholic Education within the [Diocese Name] has endorsed a process of performance enhancement for School Principals.  Part of the process involves gathering information from groups of people (e.g. parents, teachers, board members etc.) who interact with and are impacted (either directly or indirectly) by the performance of the school principal.  The various response groups were identified when the initial appraisal plan was developed with [Name Here].  The information from the various response groups, including the person being appraised, will be gathered using an online survey.  The survey is based upon the Catholic Education Leadership Framework which describes the capabilities that Catholic Education wishes to enhance within their managers and leaders. 

To access the online survey:

This survey is about: [Principal Name], School Principal, [School Name].
Goto the survey: http://www.ardjuna.com/pe360/
Enter the password: [Password]
Note the survey closing date: [Closing Date]
You are invited as a part of:  [Group Name]
This group is noted to be: [Small/Medium/Large]

All surveys are confidential and remain the property of Ardjuna.com. The responses will be averaged by response group (e.g. parents, teachers, school board etc.) when generating the final report.  This helps to ensure individual anonymity; except for those response groups with a very small number of participants who can be identified by the person being appraised (typically response groups with 3 participants or less - e.g. parish priest etc.).  Our preference is to provide feedback from a variety of response groups, especially senior leadership response groups, but we also want to provide members of small response groups with an assurance of anonymity.  If you are concerned about being identified by your comments we would encourage you to choose your wording carefully.  If you are still concerned about being identified then feel free to refrain from commenting – by providing only scaled question responses.  If you have any remaining queries about anonymity, please contact Ardjuna as soon as possible (before the closing date) using the following web link (http://www.ardjuna.com/pe360/sub/gi.asp).
                                          
Your email was provided by the school principal for invitation.  At all times your email will be kept confidential and we do not link individual responses to your name or email.

Your participation and assistance in supporting the leadership and management capabilities of staff is appreciated. 

Signature block

 

Reminder Email
Same as the Invitation Email but adds the following at the beginning:

Dear [Group Designation],

This is a friendly and final reminder that if you have not yet completed the survey below time is running out.  If you have already completed this survey, thank you (please ignore this message).

Survey Closing Date is [Closing Date]

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Example Emails for other Online Surveys

 

Invitation Email

Dear [Group Designation],

[School Name] within the [Diocese Name] has endorsed a process of performance enhancement for the [Survey Focus].  Part of the process involves gathering information from groups of people (e.g. parents, teachers, board members etc.) who interact with and are impacted (either directly or indirectly) by the performance of the [Survey Focus].  The various response groups were identified when the initial appraisal plan was developed with [Focus Name].  The information from the various response groups, including the person being appraised, will be gathered using an online survey. 

To access the online survey:

This survey is about: [Focus Name], [Survey Focus], [School Name].
Goto the survey: http://www.ardjuna.com/pe360/
Enter the password: [Password]
Note the survey closing date: [Closing Date]
You are invited as a part of:  [Group Name]
This group is noted to be: [Small/Medium/Large]

All surveys are confidential and remain the property of Ardjuna.com. The responses will be averaged by response group (e.g. parents, teachers, school board etc.) when generating the final report.  This helps to ensure individual anonymity; except for those response groups with a very small number of participants who can be identified by the person being appraised (typically response groups with 3 participants or less - e.g. parish priest etc.).  Our preference is to provide feedback from a variety of response groups, especially senior leadership response groups, but we also want to provide members of small response groups with an assurance of anonymity.  If you are concerned about being identified by your comments we would encourage you to choose your wording carefully.  If you are still concerned about being identified then feel free to refrain from commenting – by providing only scaled question responses.  If you have any remaining queries about anonymity, please contact Ardjuna as soon as possible (before the closing date) using the following web link (http://www.ardjuna.com/pe360/sub/gi.asp).
                                          
Your email was provided by the school principal for invitation.  At all times your email will be kept confidential and we do not link individual responses to your name or email.

Your participation and assistance in enhancing the leadership and management capabilities of staff is appreciated. 

Signature block

 
 

Reminder Email
Same as the Invitation Email but adds the following at the beginning:

Dear [Group Designation],

This is a friendly and final reminder that if you have not yet completed the survey below time is running out.  If you have already completed this survey, thank you (please ignore this message).

Survey Closing Date is [Closing Date]

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